- : Job Details

Undisclosed

Job Location : , USA

Posted on :

Job Description :

Duties:

Maintain inventory and budget control records, review accounts and maintain revenue ledgers and accounts; prepares trial balances and monthly statement reports on a monthly schedule.

Prepare and review financial and statistical reports, files, and records to ensure an accurate track of information using state and city financial systems. Efforts will be performed on a monthly basis at a minimum

Audit petty cash, fund ledgers, mileage and other areas within the department for compliance with City and department policies and procedures. Audits occur on a monthly basis

Research and provide quotes for purchases made on behalf of individual clients in a timely manner, within 48 hours from request for support.

Ensure the accuracy of entries to ledger accounts by preparing a monthly reconciliation of subsidiary ledgers to the general ledger, monthly schedule.

Prepare journal entries for department corrections and allocations of reimbursements.

Maintain various spreadsheets for tracking and reporting expenses. Ongoing periodicity

Maintain, verify, reconcile and replenish monthly petty cash for the department.

Review invoices for accuracy, coding, and necessary departmental approval signatures; prepare payment vouchers and obtain necessary departmental approval signatures.

Assist with maintenance of Accounts Payable databases; enter invoices, update information, run inquiries and retrieve various requested invoice/payment information.

Assist with issuing and distributing EBT cards utilizing the state’s issuance system.

Meet all deadlines in processing payments, reporting, and reconciliations for all programs.

Provide prompt, courteous customer service to internal and external customers.

Furnish information to other city departments, vendors, and the general public.

Perform other job duties requiring skills, knowledge, and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.

Official City Job Description:

https://www.vbgov.com/government/departments/human-resources/Employment-VBGOV/Job%20Descriptions/Account_Clerk_III_00015.pdf

Minimum Requirements:

MINIMUMS: High school or GED plus three (3) years experience in such positions as account clerk or bookkeeper; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Requires a passing score of 30 words per minute on a typing test.

Additional Requirements: DMV Transcript: Not Required CDL: Not Required DOT History: Not Required CPS Check: Not Required Physical: Not Required Respirator: Not Required Polygraph Review: Not Required Psychological Screening: Not Required Attachments Required: Resume

Preferences:

Associate degree or higher, certificate, or equivalent credit hours in accounting, business, or related courses. At least two (2) years’ experience in accounts payable, One (1) year in reconciliation or general accounting, preferably government accounting Two (2) years in providing excellent customer service and developing relationships with both internal and external customers. Experience in working with automated accounting systems. Experience working in a high-volume environment with precise deadlines. Ability to multi-task and meet strict deadlines.

Special Instructions:

All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergenci Position requires a passing score of 30 words per minute on a typing test. Microsoft Office proficiency will be assessed during completion of a computer skills exercise. Your responses to any Supplemental Questions , must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.

  • Please complete the application in its entirety. The application is the primary required document used to screen qualifications and years of experience. A resume does not replace a completed application. Fields on the application left blank, including but not limited to job duties, dates of employment, and hours worked, may cause your application to be incomplete.
  • You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
  • Your responses to any Supplemental Questions , if attached to this requisition, must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
  • Please provide a copy of any certifications or related professional licenses.

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

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