Job Location : Virginia Beach, VA, USA
Employment Type : Full-Time
Maintain inventory and budget control records, review accounts and maintain revenue ledgers and accounts; prepares trial balances and monthly statement reports on a monthly schedule.
Prepare and review financial and statistical reports, files, and records to ensure an accurate track of information using state and city financial systems. Efforts will be performed on a monthly basis at a minimum
Audit petty cash, fund ledgers, mileage and other areas within the department for compliance with City and department policies and procedures. Audits occur on a monthly basis
Research and provide quotes for purchases made on behalf of individual clients in a timely manner, within 48 hours from request for support.
Ensure the accuracy of entries to ledger accounts by preparing a monthly reconciliation of subsidiary ledgers to the general ledger, monthly schedule.
Prepare journal entries for department corrections and allocations of reimbursements.
Maintain various spreadsheets for tracking and reporting expenses. Ongoing periodicity
Maintain, verify, reconcile and replenish monthly petty cash for the department.
Review invoices for accuracy, coding, and necessary departmental approval signatures; prepare payment vouchers and obtain necessary departmental approval signatures.
Assist with maintenance of Accounts Payable databases; enter invoices, update information, run inquiries and retrieve various requested invoice/payment information.
Assist with issuing and distributing EBT cards utilizing the state’s issuance system.
Meet all deadlines in processing payments, reporting, and reconciliations for all programs.
Provide prompt, courteous customer service to internal and external customers.
Furnish information to other city departments, vendors, and the general public.
Perform other job duties requiring skills, knowledge, and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.
Official City Job Description:
High school or GED plus three (3) years experience in such positions as account clerk or bookkeeper; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Requires a passing score of 30 words per minute on a typing test.
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Associate degree or higher, certificate, or equivalent credit hours in accounting, business, or related courses.
At least two (2) years’ experience in accounts payable,
One (1) year in reconciliation or general accounting, preferably government accounting
Two (2) years in providing excellent customer service and developing relationships with both internal and external customers.
Experience in working with automated accounting systems.
Experience working in a high-volume environment with precise deadlines.
Ability to multi-task and meet strict deadlines.
All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergenci
Position requires a passing score of 30 words per minute on a typing test.
Microsoft Office proficiency will be assessed during completion of a computer skills exercise.
Your responses to any "Supplemental Questions", must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.