Accountant - Southwestern College : Job Details


Southwestern College

Job Location : Chula Vista, CA, USA

Posted on : Tue, 29 Jan 2019 19:58:43 GMT

Job Description :
Hours Per Week:



Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Under the direction of the responsible administrator, assist in the administration, coordination and fiscal analysis of General Fund Unrestricted and Restricted budgets; participate in fiscal year budget preparation of total revenue and expenditures of the general fund; perform a variety of complex accounting analysis and reporting. REPRESENTATIVE DUTIES: 1. Assist with the coordination and gathering of data and perform highly technical functions supporting yearly budget development and administration of the District General Fund Unrestricted and Restricted Budgets. 2. Using position assignments, other relevant information and prior year statistical data, assist with the compilation of financial projections and budget data for the tentative and adopted budget for board approval; prepare budget documents for dissemination. 3. Monitor District-wide General Fund Unrestricted and Restricted budget, revenue and expenditures for variances and to ensure compliance; advise senior management regarding budget adjustments on potential over expenditures and other budget issues; make recommendation for budget adjustments as necessary to meet operational needs. 4. Monitor and reconcile budgeted revenue and revenue received by the District’s numerous funding sources including apportionment and special revenue for the State Chancellor’s Office; analyze and compile financial data for special projects, studies or analysis. 5. Provide technical leadership, guidance and analytical support to District wide staff, including deans, directors, project coordinators and vice presidents regarding appropriate accounting methods, budget development and other budget-related issues for General Fund Unrestricted and Restricted Programs. 6. Review board action items for financial impact and compliance with legal requirements; review, interpret and assist with the implementation of federal and state laws and District procedures, rules and regulations involving various projects, contracts, grants and financial reporting. 7. Assist auditors in periodic audits of specially funded projects as well as District’s yearly audit; provide for completeness and validity of documentation of financial transactions; compile necessary paperwork for auditors including paid invoices, contracts, time sheets, requested reports and other information as required; respond to auditor questions. 8. Recommend and design data processing, operational approaches and modifications for selective grants, and various state and federal contract reports including modification to the District Chart of Accounts to fulfill reporting needs. 9. Maintain income records; monitor the collection of funds due and ensure that revenues and expenditures are properly accounted for and distributed to appropriate programs and accounts. 10. Prepare and/or review entries to general ledger including year-end closing and adjusting entries for specially funded projects. 11. Perform related duties and responsibilities as required.

Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF: Principles and procedures of general and governmental accounting as applicable to community colleges; generally accepted accounting principles and practices; basic principles and practices of budgeting and financial control; Federal, state and local laws, codes and regulations pertaining to community college accounting and financial reporting; mathematical principles and procedures; principles and procedures of financial and program audits; office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases; basic principles and practices of fiscal, statistical and administrative research and report preparation. MUST HAVE ABILITY TO: Maintain and balance a variety of complex financial records, ledgers and accounts; organize and perform professional accounting work; understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities; interpret and apply federal and state laws, rules and regulations relating to community college fiscal operations; research, compile, analyze, interpret, prepare and maintain a variety of complex fiscal, statistical and administrative records and reports; prepare a variety of complex financial statements and analyses; audit records and invoices for payment; perform mathematic computations and other accounting functions with speed and accuracy; prepare and administer budgets; work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education & Experience:

Any combination equivalent to: Bachelor’s degree in accounting, finance or related field AND Four (4) years of increasingly responsible professional-level experience in accounting in a community college or related District-level school setting. Please note that government/public related accounting experience may be considered.

Minimum Qualifications (Faculty and Academic Administrator Positions Only) Desired Qualifications:

Certification as a Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), Certified Internal Auditor (CIA) or other professional designation related to accounting.

Licenses and Other Requirements: Working Conditions:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. ENVIRONMENT: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor. PHYSICAL: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.


Range 37, Steps 1-6, $5,801.00-$7,058.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule: Classified Bargaining Unit Work Schedule:

Monday-Friday: 7:30 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval. Screening Deadline:

All application materials must be received on-line at Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, February 8, 2019 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

January 28-February 8, 2019: Position advertised; District receives applications February 8, 2019: Initial screening deadline for guaranteed consideration. Position is open until filled. February 18-March 1, 2019: Reviewing of applications. March 4-8, 2019: Search Committee interviews candidates April, 2019: Employment start date pending Governing Board approval.

Open Until Filled Yes Required Applicant Docs Cont'd Southwestern College Online Application Supplemental Application: Accountant Supplemental Application (WORD) Special Instructions to Applicants:

Upload CPA, CPFO, CIA or other professional designation related to accounting under “other certificate.”

Equivalency (Academic Faculty Positions Only)

If you do not possess the exact degrees listed above under MINIMUM QUALIFICATIONS or if you anticipate receiving the required degree prior to the start of the assignment, please complete a “Supplemental Equivalency Application” available from the SWC Human Resources Web page ( You will need to complete and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at All required information must be submitted online before the review date and time indicated on the job posting. A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only. Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States. In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential. Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled. As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities. The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at If you would like to receive a hard copy of the Annual Security Report which contains this information, you can stop by the SWC Police Department or you can request that a copy be mailed to you by calling (619) 482-6390. The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by law and is provided by the SWC Police Department. Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (

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