The Accounting Specialist is a full-time position assigned to the Finance Department. The current vacancy is in the Business License Division. The ideal candidate will possess excellent technical, customer service, and organizational skills along with an understanding of generally accepted accounting principles. The position entails numerous regulatory deadlines, complex questions from the general public regarding business license regulations and field revenue audits and collection demands. In addition, the successful candidate will be detail orientated, innovative, able to multi-task with competing deadlines, and enjoy working with other team members and the public.
For scheduling purposes, if you are invited to move forward in the process, a written test is currently scheduled for Thursday, June 6, 2019.
A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. As a condition of employment, the selected candidate may be required to successfully pass a physical exam including a drug screen, a Livescan fingerprint background check, and a reference check. The Human Resources Department reserves the right to make changes to components of the examination process.
Candidates who successfully complete all components of this recruitment process will be placed on an eligibility list. The eligibility list is active for 12-months and may be used to fill additional vacancies including lower-level positions determined to have similar duties and requirements.
Under general direction of the Assistant Finance Director or the Senior Accountant, to perform difficult and responsible work primarily in accounts payable, payroll, accounts receivable, or business license and assume responsibility for an end product and work independently in performing a variety of responsible administrative and technical duties. The Accounting Specialist is a specialist in one or more fiscal areas and functions with a high degree of independence. This level is characterized as having greater independence in the performance of duties in comparison to high level clerical duties.
Examples of Duties
Accounts Payable: The Accounting Specialist in the Accounts Payable function participates in the accounts payable process which includes; examining and auditing documents for accuracy and compliance with City accounting and purchasing policies and procedures, making disbursements to satisfy claims against the City, maintaining accounts payable control, and maintaining accounts payable files. The person in this position will operate a variety of computer software applications including, but not limited to, spreadsheets, databases, word processors and the City's financial system. The person in this position will be required to answer inquiries and complaints on a variety of subjects, work closely with employees of other departments on a variety of technical accounting issues, provide related training, provide exemplary customer service, provide backup for other Accounting Specialist functions as necessary, and perform other related job duties as required.
Payroll: The Accounting Specialist in the Payroll function examines and audits payroll documents for accuracy and compliance with City rules and regulations, Memorandum of Understanding and City policies. This position participates in the on-going payroll process, which includes maintaining the City payroll master file, personnel and position control computer databases. This position participates in the preparation of the City's federal and state payroll tax deposits and administering the City's Section 457 deferred compensation and Section 125 cafeteria plans. The person in this position will operate a variety of computer software applications including, but not limited to, spreadsheets, databases, word processors and the City's financial system. The person in this position will be required to answer payroll and personnel related inquiries and complaints, conduct various payroll and benefit related audits, work closely with employees of other departments on a variety of technical payroll and accounting issues, provide related training, provide exemplary customer service, provide backup for other Accounting Specialist functions as necessary, and perform other related job duties as required.
Accounts Receivable: Responsible for accounts receivable, billing and cash receipts. Independently maintains accounts, database and files; verifies information; assigns codes; prepares monthly and daily billings; prepares related correspondence; receives, receipts and posts monies; researches and resolves discrepancies; gathers data for, prepares and reconciles monthly and special reports; creates delinquency reports; administers contract and lease billings; apportions payments; makes adjustments and refunds; balances deposits; responds to inquiries and provides information to the public and other City employees; provides training and assistance to Accounting Assistant, assists with collections and representation in small claims court; provides back up for other Accounting Specialist functions as necessary. Performs other related duties as required.
Business License: Responsible for administering the City's business license program. Independently maintains accounts, database and files; verifies information; assigns codes; prepares related correspondence; receives, receipts and posts monies; researches and resolves discrepancies; gathers data for, prepares and reconciles monthly and special reports; administers annual business license renewal process; creates delinquency reports; makes adjustments and refunds; balances deposits; responds to inquiries and provides information to the public and other City employees; provides training and assistance to Accounting Assistant, and assists with collections. Provides back up for other Accounting Specialist functions as necessary. Performs related duties as required.
Education: Any combination of schooling equivalent to graduation from High School or GED is required. Supplemental courses in accounting, finance, business, personnel management and related fields are desirable. An Associate of Arts degree is desirable.
Experience: Three years of responsible technical experience in an accounting related position and two years of experience in the supervision of subordinate staff is required. Some payroll, accounts payable, accounts receivable, and business license experience is desired.
Bilingual Pay: $100 per month stipend ($1,200 per year), for up to five (5) GEM represented employees who meet the testing criteria for being bilingual in Spanish.
Bicycle Commuter Program: An employee who regularly commutes by bicycle between home and work may be reimbursed for some of their bicycle commuting expenses. With receipts, an employee can be reimbursed up to $20.00 for each qualifying month and up to $240 in a calendar year.
Tuition Reimbursement: $1,000 per fiscal year.
Deferred Compensation: City will match employee paid contributions to a maximum of $70.00 per month.
Longevity Pay: Additional 5% pay with 20, 25, and 30 years of service. Employees hired on or after December 6, 2016, shall not be eligible for Longevity Pay.
Retirement: CalPERS 2.7 % @ 55 with highest year formula is provided for current City of Monterey employees or new employees who are currently active or have been active within six months of the date of hire in the CalPERS retirement system. The employee retirement contribution for these employees is 11% and is deducted on a pre-tax basis.The retirement formula for new employees who do not meet the criteria stated above is 2% @ 62 with highest three year compensation. The employee retirement contribution for these employees is 6.5% and is deducted on a pre-tax basis. The City participates in the Medicare portion of Social Security.
Health Plan Spending Fund: A minimum of $600.00 per month up to $1,983.00 per month dependent upon level of participation (or cash-in-lieu of benefits) may be used to purchase medical benefits for the employee and dependents through the PERS Health Plan Program, dependent dental, additional life insurance, deferred dependent care, and/or health care expenses not reimbursed by a medical carrier. Any unused portion of the Health Plan Spending Fund per month is paid as taxable income.
Dental: Fully paid employee premium by the City.
Vision: Fully paid premium for employee and eligible dependents.
Life Insurance: $20,000 policy paid by the City, with an option to purchase additional coverage up to $100,000.
Fitness Pass: Fitness Pass Program available to use the City of Monterey Sports Center.
Fitness Activity Plan: Employees are eligible to participate in a Fitness Activity Plan where they work out off-duty in exchange for leave time accrued in a Fitness Leave bank. Each year, a maximum of 40 hours can be accrued (10 hours per quarter) with a maximum of 80 hours allowed in the bank. The Fitness Leave bank does not have cash value, and time accrued has no expiration date.
Employee Assistance Program: Fully paid confidential counseling and referral service for employee and eligible dependents.
Holidays: 13 paid days annually plus 1 floating holiday.
Sick Leave: 12 days per year.
Vacation: 1-5 years/10 days; 6-10 years/15 days; 11-15 years/ 17 days; 15+ years/20 days; 20+ years/23 days.
- Candidate selected will serve up to one-year probationary period.
- Candidates who pass the testing process will be placed on an eligibility list. This list may be used to fill additional positions (including subordinate positions) that become available during the life of the list.
- This bulletin is for informational purposes only and does not supersede rules regulations, ordinances and resolutions currently in effect.
- Pursuant to the Immigration Reform Act of 1986, employees must show proof of identity and eligibility to work in the United States.
- The City of Monterey is an Equal Opportunity Employer.