Job Details : Accounting Specialist - Edina Public Schools

Accounting Specialist

Edina Public Schools

Job Location : Edina, MN, USA

Posted on : Thu, 20 Dec 2018 18:11:31 GMT

Job Description :

Internal Applicant Deadline: Thursday, January 3, 2019 @ 4:30 pm Reports to: District Accountant Purpose of Position: An Accounting Specialist provides financial services support for the district, maintains accurate records, and processes data. Essential Duties and Responsibilities:
  • Assists with all financial accounting for the district, ensuring timely, accurate reporting and efficient processes.
    • Coordinates district-wide accounts receivable and general accounting functions on a regular basis
    • Prepares materials to be entered into the financial system
    • Calculates and reviews data for appropriate authorization, correct coding and compliance with district policy and law
    • Prepares data for negotiations costing and assists in calculating impact of proposed changes
  • Performs accounting functions for the district’s Student Activities and Accounts Payable
    • Ensures legal compliance in accordance to state guidelines
    • Provides accurate information to help others accomplish their tasks
    • Assists in preparation of bank reconciliations
    • Communicates with sites to promote the timely submission of district wide requests for payment
    • Reviews employee expense reports and purchase requisitions for proper approval, documentation, and accuracy
    • Creates and maintains filing systems and reports
  • Researches and investigates to resolve problems or recommend solutions
    • Communicates with staff and vendors using problem-solving techniques
    • Provides advance warning of potential over-expenditure of budgeted funds
    • Follows up on the payment of non-sufficient fund notifications
  • Coordinates training of district staff on use of the finance system
    • Provides one-on-one or group training based upon employees’ specific needs
    • Manages training sessions provided by non-district staff
  • Monitors department budget, conducts department inventories and orders appropriate supplies and equipment.
    • Prepares and formats spreadsheets containing budget information.
    • Receives and verifies invoices, obtains approval and processes for payment
    • Verifies/assigns correct account code to income and/or expense items
  • Prepares, enters and records cash receipts to district funds
    • Verifies account codes, calculations, and dates on receipts
    • Reviews receipts for errors in entry and corrects errors
    • Assists with year-end audit entries
  • Assists in preparation of work papers and supporting documentation for the annual audit
  • Assists in preparation of information for the semiannual budget process
  • Data Entry
    • Performs data entry of cash receipts, journal entries, food service claims and any other entries as assigned.
    • Monitor IDEAS, SERVS, CliCs and other MDE systems and create deposit account allocations when necessary
  • Assists with daily office duties
    • Coordinates the financial archival system for the Business Services Department keeping it compliant with established state and federal laws.
    • Creates purchase orders and/or vouchers for the Business Services Department.
    • Coordinates district wide purchase order processing
    • Assist in monthly One Card information analysis
    • Assist with the quote and bid process
    • Coordinate returned check process
    • Assists employees, vendors, and community members with general inquiries and refers questions to the appropriate person when needed
    • Answers telephones reviews voicemail message and correspondence, and responds appropriately
  • Other duties as assigned.
Required Qualifications:
  • Two-year degree or greater or certificate in business related field.
  • Ability to identify and solve problems.
  • Calculator and keyboarding with high accuracy and speed.
  • Interest in working in a school district environment.
  • Ability to gain knowledge of district policy and procedures.
  • Detail-oriented with proven ability to be consistently accurate.
  • Excellent organizational and time management skills.
  • Ability to effectively communicate and collaborate with employees.
  • Ability to use Microsoft Office products.
  • Ability to follow written and verbal instructions.
Preferred Qualifications:
  • Two-year degree or greater or certificate with emphasis in accounting.
  • Two years or more of related accounting office experience.
  • Working knowledge of eFinance Plus software system.
Additional Information:
  • Must be willing and able to work in the following conditions: busy, with consistent interruptions.
  • Ability to perform the following actions continuously: sitting, using hands dexterously, talking, hearing.
  • Ability to perform the following actions occasionally: lifting and carrying up to 25 pounds, reaching, stooping, standing, bending, crouching, and walking
Pay Range: $4,479/month-$5,269/month (based on full-time, related experience) Application Procedure: Apply Online.
Apply Now!

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