Administrative Assistant - Vital Research : Job Details

Administrative Assistant

Vital Research

Job Location : Los Angeles, CA, USA

Posted on : Sat, 09 Feb 2019 23:39:15 GMT

Job Description :

Under the direct supervision of the Administrative Associate this position provides administrative and clerical support to managers and employees. The ideal candidate is an ambitious go-getter, not afraid to take initiative to perform a range of administrative and office organization task. In addition to formatting documentation, filing and scheduling, performs duties such as coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Ultimately, a successful Administrative Assistant should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office Suite and office equipment to ensure the efficient and smooth day-to-day operation of our office.


  • Provide high-level administrative assistance to multiple managers
  • Format surveys, PowerPoint presentations, Word reports and proposals
  • Assist with preparation of presentations, reports, proposals, and training materials
  • Assist with database management
  • Create tables and graphs
  • Arrange travel schedule and reservations, as needed
  • Schedule and coordinate internal and external meetings
  • Order and maintain inventory of supplies
  • Communicate with vendors
  • Sort and distribute incoming mail
  • Prepare large mailings
  • Answer phones and direct incoming calls
  • Maintain office equipment
  • Assist with special projects, such as event planning and conference preparations
  • Perform a variety of other administrative responsibilities as required


  • Associate’s degree with three years of administrative work experience
  • Have excellent interpersonal and organizational skills
  • Have advanced Microsoft Word, PowerPoint, Excel and Internet computer skills (certification preferred)
  • Accurate and very detail-oriented
  • Able to work independently and in a team
  • Follow written and oral instructions as needed to complete tasks
  • Interact with clients, co-workers, and vendors in a manner that shows sensitivity, tact, and professionalism
  • Work independently and in a team
  • Request assistance when needed
  • Receptive to training and supervision
  • Take initiative
  • Change direction in response to unpredictable work situations
  • Prioritize and manage multiple assignments from multiple staff
  • Communicate clearly in writing and orally


  • Medical, dental and vision care plans are provided
  • PTO
  • 401k retirement plan after one year of employment
  • Annual professional development stipend
  • Flexible work hours
  • Paid parking
  • Employee Assistance Program


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.


This is a part-time position. Days of the week are Monday through Friday. Hours vary based on company need and range from four to eight hours per day therefore, averaging a workweek that fluctuates from 20 to 40 hours per week.

Closing date: Review of applications will begin immediately; however, the position will close February 22, 2019.


  • $22.00 to $25.00 per hour

For consideration, please submit BOTH a cover letter and resume.

Company Overview

Founded in 1982, Vital Research is a national research consulting firm specializing in delivering quality social science research. Our team executes research, evaluation, and survey projects to clients across 37 states spanning multiple industries. The result — we help clients answer key questions, generate useful findings, and transform communities. For more information about Vital Research, you can visit our web site at

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