Job Details : Bookkeeping Clerk - HodgenLaw PC

Bookkeeping Clerk

HodgenLaw PC

Job Location : Pasadena, CA, USA

Employment Type : Full-Time

Posted on : Wed, 30 Jan 2019 21:46:09 GMT

Job Description :

$18 - $23 an hour
Part-time

This is a part-time position. You will be responsible for two areas in the office: Payables and Receivables. Job responsibilities include:

PAYABLES

  • Scan and file bills incoming by mail
  • Monitor bookkeeper's email for incoming bills. Scan and file.
  • Keep track of what bills should be received, prepare a list of regular bills and their due dates, and follow up on missing invoices
  • Make timely payment of all invoices
  • Prepare paper checks and online payments for approval
  • Maintain minimum client account balances by making timely funds requests from clients
  • Prepare reports to clients and to the firm on how funds are dispersed
  • Communicate by phone and email with vendors regarding payments
  • Follow up and resolve any out-of-the-ordinary transactions
  • Maintain accurate records of various payable functions
  • Collect W-9’s or vendor forms for vendors
  • Input vendor data into accounting system

RECEIVABLES

  • Prepare firm billing for clients
  • Communicate with clients about receivables and coordinate payments
  • Prepare deposits for the bank
  • Book payments on invoices
  • Alert team members when client trust account balances are reaching a minimum allowable balance
  • Follow up on receivables in a timely fashion to ensure collection
  • Prepare receivables reports for the firm
  • Prepare invoice reports and trust statements for clients
  • Research and correct problems and discrepancies
  • Maintain accurate records of communications with clients and client trust account balances

OTHER

  • Support CPA and accounting personnel
  • Clear communications with Accounting Manager for proper booking of transactions
  • Prepare other reports requested by personnel
  • Maintain standard operating procedures for bookkeeping clerk functions and update periodically
  • Function in accordance with established standards, procedures and applicable laws
  • Other tasks as assigned

Job Type: Part-time

Salary: $18.00 to $23.00 /hour

Experience:

  • QuickBooks Online: 1 year (Preferred)
  • Bookkeeping: 1 year (Required)
  • Customer Service: 1 year (Preferred)

Education:

  • Associate (Required)

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Overtime often available:

  • No
Apply Now!

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