Assists the Head of Communications and Marketing and the Communications and Marketing Manager with
museum communications, marketing, project management, design, administrative tasks and event planning.
Essential Job Functions
Assists in the scheduling, creation, review, maintenance, and distribution of marketing and promotional materials, including mailings, calendar listings, museum magazine, website, online newsletter and other publications, and email campaigns.
Assists with maintaining content of website, blog, and the museum’s social media sites.
Designing and editing of printed and digital advertisements, flyers, emails, signage, social media graphics, museum magazine and other creative materials as needed.
Coordinates logistical arrangements for publicity, marketing, and publications programs; e.g. handles correspondence, scheduling, requests, and similar arrangements.
Assists in creating and scheduling e-blasts and internal communication emails.
Preparation and tracking of all purchase orders, invoices and payments in a timely manner.
Maintains and updates files for museum publicity and press clippings, including physical copies for archival purposes and digital media log.
Maintains media contact list, including updating contact regularly and researching new publications and contacts as needed.
Maintains digital media image library.
Submits all events to online media publications and calendar listings.
Provides logistical support for special events as needed, such as McNay Second Thursdays.
Coordinates internal and external meetings for the Head of Communications and Marketing, and is responsible for creating meeting minutes as needed.
Computer proficiency; basic HTML knowledge; knowledge of Microsoft Office, InDesign, Adobe Creative Suite, and Photoshop required.
Excellent communication skills, both written and verbal.
Strong organizational, planning, research and multitasking skills.
Nonprofit experience and Spanish speaking a plus.
Ability to work independently and relate well to public, staff, interns, and volunteers.
Maturity, dependability, flexibility, and good judgment.
Detail-oriented, meticulous, and conscientious in following through on assigned tasks.
Technically-savvy, able to navigate and troubleshoot a website backend.
Team player with a collaborative, curious and positive attitude.
Must be able to lift 25 pounds and have a flexible work schedule, occasional evening and weekend work required.
Bachelor’s degree with a concentration in communications, journalism, marketing, design or related field.