- : Job Details

Undisclosed

Job Location : , USA

Posted on :

Job Description :

OPEN UNTIL FILLED!

TxDOT's Houston District Planning is looking for an Office Technician IV. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at Total Compensation.

Houston District

Work Location: 7600 Washington Ave. Houston, Texas 77007

Overnight Travel: Up to 25% Minimum Monthly Salary (A15): $2,748.00 Maximum Monthly Salary (A15): $4,337.08

Military Occup Specialty Code State Classification Code: 0156 State Classification Title: Administrative Assistant IV Occupational Category: Administrative Support TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx General Description

Performs advanced clerical and administrative office support-related activities and advanced complex data quality control work. Coordinates activities for one or more projects and specialized programs. Work involves some confidential correspondence and communications. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Duties

The essential duties for this job include:

  • Attends meetings and prepares official reports/minutes.
  • Composes and prepares correspondence and applicable recurring or special one-time reports requiring an understanding of technical matters and/or confidential and sensitive communications.
  • Coordinates activities, tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
  • Independently handles a wide variety of situations that often cannot be brought to the immediate attention of a supervisor.
  • Performs technical writing as required in addition to proofreading duties.
  • Provides administrative support in an office and maintains a close and highly responsive relationship to the day-to-day activities of supervisors and staff.
  • Provides assistance to the public.
  • Reviews correspondence and reports drafted by others.
  • Schedules meetings, appointments and makes travel arrangements.
  • Performs other job responsibilities as assigned.

Competencies

The required competencies for this job include:

  • Communicate effectively
  • Desktop publishing procedures and applications
  • Budgeting methods and procedures
  • Maintains composure when handling problems, stressful situations, continuous change or unexpected developments
  • Maintaining effective working relationships with others
  • The responsibilities associated with administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
  • Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
  • The responsibilities associated with secretarial and office procedures to include the use of proper business telephone etiquette, internal communication strategies and use of basic office equipment
  • The use of personal computers and applicable programs, applications and systems
  • Maintaining a safe working relationship

Education

This job requires the following:

  • High School Grad or Equivalent in general high school studies

Work Experience

This job requires the following:

  • 5 years in Clerical, Secretarial, Admin Support -related activities
  • (Experience can be satisfied by full-time or prorated part-time equivalent)
  • No supervisory experience required.
  • College education and /or relevant technical training may be substituted for experience on year per year basis.

Licenses and Certifications

The following Licenses and/or Certifications are required for this job:

  • * Safety Impact Certificate
  • Valid Driver's License - At time of application

Other Conditions:

  • This position is determined to be Safety Impact by responsibilities, it will be subject to random drug testing.

* Safety Impact certifications are not required at time of application. As required, the Safety Impact certification will be issued by TxDOT at the time of hire. *

Conditions of Employment

Conditions for this Position: Standards of Employment

Remarks

Resumes are accepted for additional information, but you must complete the online State of Texas application to include a summary of your work experience. If this information is not completed, your application will be rejected. See Resume will not be accepted for work experience.

Remarks

Applicants selected for an interview will be required to perform a job simulation to assess preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.

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Applicant Information

Applicant Information

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