GW’s School of Nursing (GWNursing) drives innovation and improvements in health care worldwide through the education of compassionate nurses, esteemed educators and researchers, entrepreneurial leaders, and influential policy experts. Reporting to the Associate Dean for Practice & Community Engagement, the Program Associate is the primary administrator for activities & operations associated with the Office of Practice and Community Engagement (PACE). The purpose of this position is to provide coordination and program management on behalf of an academic program or initiative. This role will serve as a point of contact for the program, will answer program questions from faculty, staff, and students, and will provide functional support for the program administration. Functional support could include answering most inquiries, enrollment guidance, managing web presence and some marketing efforts, drafting program materials, planning and executing events, tracking spending and processing payments, preparing and analyzing reports, and similar duties. Often these positions make recommendations to policy and procedure. Often these roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties often are administrative in nature including tasks that are routine, and under general or limited supervision of more senior personnel within the department, or program.
Specific responsibilities include but are not limited to:
- Partner with the Director of Community & Global Initiatives (CGI) to advance the goals & mission of the Office of Community & Global Initiatives.
- Manage and prepare travel arrangements for faculty, students and staff participating in international trips.
- Manage orders, inventory and shipment of medications, medical supplies and equipment: prepare appropriate customs forms.
- Support research initiatives and international global partnerships.
- Manage student applications for international programs.
- Point of contact for collection of student and faculty licensure and travel documentation. Manage and coordinate pre-departure and post-trip meetings with students and faculty.
- Prepare student and faculty handbooks and materials necessary to support international trips.
- Prepare budgets and financial information for international trips in collaboration with finance staff.
- Partner with marketing to set up blog sites and maintain the global health section of the GWNursing website.
- Serve as liaison with internal and external institutions regarding international visiting delegations to the GWNursing.
- Assist supporting faculty who are engaging in international activities for the school.
- Collaborate with internal, external and overseas agencies regarding policies for international programs and travel.
- Provide staff support for the Associate Dean for Practice & Community Engagement.
- Advise the Associate Dean of potential and/or actual issues requiring her attention and action.
- Management and maintenance of complex schedule to ensure the Associate Dean receives the information needed to be prepared in advance of activities, including the collection of information necessary for meetings, conferences and other scheduled events.
- Manage and execute travel arrangements for the Associate Dean.
- Coordinate the meetings and activities of the Office of Clinical Practice and Community Engagement with both internal and external stakeholders, including community contacts.
- Work closely with the Associate Dean to communicate activities both within the University and the larger community
- Coordinate staff meetings on behalf of the Associate Dean: prepare meeting and presentation materials as necessary.
- Maintain the Office of Practice and Community Engagement files and records.
- Support research initiatives and international global partnerships.
- Assist in setting up blog sites: work with marketing to update and maintain the global health section of the GWNursing website.
- Support, coordinate and work with internal and external institutions regarding international visiting delegations to the GWNursing.
GENERAL OFFICE ADMINISTRATION
- Answer office phone, email, makes travel arrangements, and complete expense reports for PACE.
- Assist with event logistics and coordination.
- Provide auxiliary support with special projects related to the Center for Aging, Health & Humanities & the Center for Health Policy & Media Engagement when requested.
Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
- Program/administrative experience; preferably within higher education.
- Strong organizational and problem solving abilities.
- Excellent interpersonal, oral, and written communication skills. Be able to communicate technical details and instructions clearly and concisely, verbally and in writing, to diverse groups.
- Strong customer service skills.
- Ability to work well under pressure, remain flexible to meet competing timeframes, prioritize work, and multi-task.
- Ability to work independently and exercise independent and professional judgment.
- Demonstrated ability to maintain confidential documents.
- Ability to collaborate and build strong, effective working relationships across departments.
- Knowledge of office administration, effective scheduling and administrative support services.
- Proficiency in Windows-based applications, in Microsoft Office Suite – including MS Outlook, Word, Excel and PowerPoint.
Typical Hiring Range $47500 - $64071 How is pay for new employees determined at GW?
II. JOB DETAILS
School of Nursing
Hours Per Week:
Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
Job Open Date:
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Successful Completion of a Background Screening will be required as a condition of hire.
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.