Records Clerk - Humble Police Department : Job Details

Records Clerk

Humble Police Department

Job Location : Humble, TX, USA

Posted on : Fri, 08 Mar 2019 19:24:53 GMT

Job Description :

The Records Clerk supports the police department as a custodian of records. This position is responsible for maintaining the department's official records as required by law and municipal policy. The Records Clerk function is critical to the mission of the police department and requires someone with a high degree of expertise and competency as well as very detailed-oriented. The Records Clerk is exposed to information daily that is lawfully confidential and sensitive, and cannot be divulged to unauthorized persons.

Duties and Responsibilities:

  • Act as the custodian of records for the Humble Police Department and maintain such records as required by law and/or city and departmental policy
  • Conduct monthly validation of stolen vehicles, guns, missing persons and articles; verify data entered into national database and confirm monthly
  • Produce and enter monthly UCR Report data to track all monthly crime stats for the FBI
  • Verify RMS report data and property tables for accurate data input for UCR reporting
  • Maintain sex offender files through the DPS website
  • Produce statistical reports from RMS, JMS, CAD and Crystal
  • Produce monthly & quarterly crime stat reports for various business entities in Humble
  • Comply with open records requests received from attorneys and citizens
  • Comply with subpoenas received from courts
  • Maintain expunction compliance with court orders to expunge criminal records by removing all names, photos or records appearing in RMS, JMS, CAD, TXDEX and the storage facility
  • Duplicate documents and audio & video recordings as required from Coban and other storage systems as required
  • Act as liaison for city attorneys and the Attorney General's office. Much of the information in records is lawfully confidential and information must be distinguished to prohibit release of sensitive information to the public Act as liaison for the Harris County District Attorney's office
  • Process offense and accident reports verifying and clearing errors
  • Conduct audits and correct issues relative to TCIC/NCIC and CJIS compliance
  • Conduct background checks for Federal Agencies, U.S. Military and generate letters for background checks on agency letterhead
  • Process paperwork for DWIs to DPS
  • Ensure juvenile fingerprint compliance
  • Quality control of CAD system to ensure that all reported cases are submitted timely and are properly disposed Create canned and specialty in-house reports using Crystal Reports, CAD and Excel formats for statistical reporting as requested
  • Maintain records storage areas for hard copies/original report documentation in compliance with records retention requirements
  • Make county court appearances as required by subpoena
  • Answer incoming telephone calls, faxes, e-mails and walk-in traffic in the lobby related to records
  • Assist with dispatch coverage in emergency situations as needed
  • Receive, presort and send e-mail alerts for all U.S. Mail and delivery packages received at the police department
  • Perform other duties as directed or assigned

Job Type: Full-time


  • records management / polce records management preferred: 2 years (Preferred)


  • High school or equivalent (Required)


  • english (Required)
Apply Now!

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