This position profile identifies the key responsibilities and expectations of performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be required by his/her supervisor.Key Performance Areas (Essential Functions of the Position)Payroll Specialist Review time and attendance data Export time and attendance data to payroll Enter adjustment batch Review payroll pre-register Submit payroll 401K contributions Health Savings contributions Workers compensation reporting Workers compensation audits Census reporting – as assigned Manage unemployment rates Reconcile benefit invoices to payroll Life insurance reporting Reconcile payroll liabilities to the general ledgerCash Management and Accounts Receivable Reconcile cash accounts for multiple entities twice each week and at month end Manage AR collections Collection calls on past due accounts Monitor past due accounts and place on credit hold as necessary Process credit applications Maintain sales tax exemption forms Send AR Aging reports (DTB and Cottonseed) Schedule and maintain AR ACH accounts Post and apply daily deposits, credit cards, ACH and wire transfers Collect NSF checks Process credit cards for accounts set up on automatic processing Track and report AR legal feesFixed Assets Maintain fixed asset additions and dispositions, monthly Reconcile fixed assets to general ledgerLong-Term Debt and Leases: Maintain LTD and lease file Ensure operating lease purchase options are exercised timely Create amortization schedules for new debt as neededGeneral Cross-train designated back-up Documents workflow and work proceduresRequirements Three or more years of experience in processing payroll for a company with more than 100 employees. Knowledge of electronic time keeping systems Payroll law knowledge Bilingual helpful Experience with Fixed Asset software Experience with maintaining long-term debt schedules Experience in reconciling cash for multiple entities Experience with monitoring accounts receivable QuickBooks - preferredGeneral Office Environment
Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, etc. Work is generally performed within an office environment with standard office equipment available such as computers, phones, photocopies, filing cabinets and fax machines.Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential job functions.
While performing the duties of the job, the employee is regularly required to talk, hear, read, write and communicate in fluent English. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.Professional Conduct
Each employee has a responsibility to know, understand and abide by Workplace Professional Standards of Conduct. Professional Conduct includes Customer Service, courtesy, Ethics, Safety, Teamwork, Responsibility, Accountability, Confidentiality and Professionalism.Travel Requirements
Frequent travel to local locations (by vehicle) with occasional travel by air as directed.
Job Type: Full-time
Payroll 3 years (Preferred)
Time Keeping Management: 3 years (Preferred)
Other Key Performance Areas: 3 years (Preferred)
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This employer participates in E-Verify. Standlee Premium Western Forage will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. If the government cannot confirm that you are work authorized, Standlee Premium Western Forage is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.