Office Administrator
: Job Details :

The Company:

This is a great opportunity to put your administration and finance skills to the test working in a small, friendly awarding winning garden services company. Our client delivers a wide range of services and products to consumers and clients through various channels including and primarily, our dedicated garden services teams and garden lifestyle products on-line and a physical store. The garden services and products industry are growing, and our client’s business is at the centre of this, and they are busier than ever.

Personality fit is key:

Because they are a small, growing team the right person will need to fit in and be adaptable to every situation e.g. know when to step in to help or know when to get on with it. They want a grounded person who is looking for an opportunity to grow with the business and contribute to their development. It is a fantastic opportunity for anyone looking to experience the full range of business practices in a creative environment. If you have a previous employment in horticulture, retail, facilities management, or construction industries, this job could be perfect for you.

Salary and No. Days per week:

Initially 4 days per week but may possibly increase to 5 days per week in the future.

Salary £35,000 pro rata (e.g. £27,200 for 4 days).

Job Purpose:

To support the owner, this role will help co-ordinate the administration of and financial activities of their garden services teams and garden lifestyle store, to ensure everything runs smoothly. You will have excellent organisational skills, proficiency in Microsoft office suite, especially Excel and Xero, BUT most of all you will be CALM and COLLECTED and expected to take control of tricky situations.

Key responsibilities:

• Office Management & Administration; this will take up approx. 60% of your time.
• Update and creation of office management systems, including policies and procedures
• Assist with ever-changing garden maintenance work scheduling and staffing rotas
• HR - advertising for, and vetting of new starters, staff absence, holidays, training etc.
• Purchasing materials and equipment
• Deal with day-to day phone calls and emails from clients
• Updating company policies and staff handbook
• Assisting with promotional materials incl. leaflets, mail shots etc
• Facilities Management, ensuring the functionality, comfort, safety, sustainability and efficiency of the built environment

Finance:

This will take up approx. 40% of your time.

• Basic bookkeeping and bank reconciliation - supported by their accountants
• Monitoring of income and expenditure, including cashflow forecasts
• Coding to enable analysis of trends and forecasts by department, product, and service
• Payroll information, including monitoring holiday and absences
• Raising and posting of sales invoices and receipts on Xero, reconciliation and debt chasing
• Creation of spreadsheets and assistance with quotations and monitoring of budgets
• Preparation and assistance with month end process and profit & loss accounts

Things to know:

• Location: Islington, London; hybrid working.
• *Part time, 4 days per week initially but may increase in the future, so the salary for the 4 days is £27.2k
• Hours: Flexible
• Employee package: discretionary bonus & pension scheme
• Holiday: 20 days + bank holiday